7 Steps To Get More Work Done In Less Time

Get more work done in less time. Does it sound unrealistic?? Not at all. Work smartly is much needed than working hard. In this busy world of technology where our each task are done by the ease of technology at the same time much of our precious time get wasted by technology. So think time as money and use it wisely, then only you can see the result.

There are people who busy for the entire day but that doesn’t always mean that they are productive. Staying busy in answering calls, checking emails, jumping from one errand to another doesn’t signify a productive day. We need to work smartly and organize our time well so that maximum work can be done in less time. And we can enjoy our life too!!

There are many successful people in the world who have the same 24 hours with them and they manage it so efficiently. Just we need to be more cautious and manage our time more smartly. In this post I will be sharing 7 proven steps to get more work done in less time.

7 Strategies to get more work done in less time

1) Structuring Your Task According To Your Energy

Each day we will surely have some 2-3 tasks that are very important and can absorb lot of our energy. There is a time mostly in the morning we are at the peak of our energy. We have high efficiency during the start of the day. So you need to structure your task depending upon your energy level. The task that involves most focus and concentration, finish them as early as possible in the morning. To maximize your productivity structuring your tasks properly is very essential.

Most of the people don’t have same level of energy through out the day. Normally in the mornings, we have a clear and peaceful mind. It is good time to start something or do some tasks that requires more brain power. The task done during this moment of time will actually take less time as comparatively if it would have been done on other time of the day. Hence it will increase your productivity and you will be less stressed out for the day.

There are low energy periods during your day too like after lunch, when you don’t feel like doing any activity that requires high brain power. This is the perfect time to accomplish your not so necessary tasks like answering calls, reply to emails e.t.c. Therefore planning a work schedule according to your energy will surely give you good quality of work in less time and will make you much more productive. And you will enjoy it too.

You may like to read : 10 Secrets To Have Productive Morning Routine

2) Plan Your Day Night Before

Planning is the secret ingredient of maximum productivity. What you do in a day depends on how you plan your day the night before. A plan less day may lead you to unorganized and less productive with high energy drained out. It makes you feel occupied for the entire day but still you will be unable to check off your to-do list. And this result in restlessness and anxiety. But no worries, few simple steps can ease your life.

Before going to bed, give some time to think and analyze about the next day. Structure your tasks for next day and prepare a plan of your to-do list. By doing so you can get an idea of which tasks need to be done earlier, the tasks that are less priority. This way you can frame a structure of your next day that will use your brain power effectively and will save your time too.

You may like to read : How To Manage Time As A Stay At Home Mom

3) Pomodoro Technique

Pomodoro is a time management technique developed by Francesco Cirillo in the late 1980s. The technique helps you to concentrates and not to procrastinate, thus increasing your productivity. This technique consists 6 steps:-

1. Select your task need to be completed
2. Set a timer to 25 minutes
3. Work till the timer rings
4. Take a short break of 5-10 minutes
5. Go back to step 2 and repeat until you finish 3 pomodoros
6. Start 4th pomodoro and then after finishing fourth pomodoro take a long break of 20 to 30 minutes.

Frequent breaks in pomodoro technique helps our mind to focus more on the task. You can get rid of procrastination guilt. When each pomodoro finish, it gives you a sense of accomplishment and keeps your spirit high to get your job done on time.

4) Keep Away All The Distracting Items

As technology has made our life easier and flexible but at the same time it has made us its slave. People are so much addicted towards social media sites or other websites on internet that people hardly focus on their work. A person with full concentration working on his presentation and then suddenly he get a beep sound and then he is tempted to check his phone. And once he pick the phone he doesn’t check messages only, he will spend more 20 to 30 minutes scrolling other social media sites and his focus get lost. As a result he will be less productive with mind and body both exhausted and stressed.

So use technology but don’t allow technology to use you. Use your time and energy wisely, as you are not going to get it back. Put away all the distracting items away from your sight when you are involved in some important work. No doubt you will be happy to see the result. It is just the matter of controlling your mind so that you can give your full focus on the task.

5) Focus On One Task

Focusing on one task at a time results in higher productivity and lower stress level. And the quality of work is highly improved when you focus on one task at a time. Shifting your focus from one task to another and again back to that task simply takes a lot of time and makes you mentally tired. Multitasking is actually a myth, it is just switching our brain from one task to other. You can never simultaneously do two tasks involving brain power with same efficiency. Yes, a human being can do multitasking like eating food and watching television, these types of tasks can be done simultaneously that doesn’t requires much brain power.

Focusing on one job at a time is like working smarter rather than working harder. It is true that focusing on one task at a time for longer period is difficult specially when you are having a smartphone with you. But once you make it a habit you can have your focus on single task for a large span of time.

6) Set Deadline For Your Task

Setting deadline helps you to achieve your goals and targets and it motivates you to stay on track. But you need to set realistic deadlines so that you can visualize a time-frame for the particular task. Setting deadlines to your tasks helps you to use your time smartly, as you know when you have to finish the task. And according to that you can prioritize your tasks and focus on the most important task. And when you meet your deadlines, it will enhance your confidence and creativity too. It can help you to be an organized person.

You may like to read : 10 Ways To Add Few Extra Hours To Your week

7) Learn To Reject Unnecessary Offers

Learn to say no is an important factor in time management. There are situations when we can’t say no and unwillingly we have to accept unnecessary offers that waste our time a lot. No, we are not supposed to waste time, we should learn to say no, set healthy boundaries and a clear image of what is not possible for us. We need to learn to value our time. When you are saying no to something, that time you are saying yes to something else. May be that time you can use for yourself. That time is your time to sleep, or reading or whatever that you feel like doing for yourself.